Event Documentation

Please take time to read this page as it contains all the information you will need to know before entering the Cornwall Coastal Classic.

You will be asked to confirm that you have read and agree with the contents on this page before you can enter.

Please use the  tabs below to navigate to the appropriate document.
Alternatively please view or download pdfs on the right hand-side.

Health Commitment Statement

Terms and Conditions 

British Cycling Non-Competitive Events Guidelines

Health Commitment Statement

Terms and Conditions

1.      Definitions

“Code of Conduct” means any code of conduct specified by the Event Organiser in relation to the Event.

"Conditions" means these terms and conditions of entry for the Event.

"Entry Form" means the website pages which must be completed in order to participate in the Event.

"Event" means the event named on the Entry Form.

"Event Organiser" means Tempus Leisure Limited, Company Number 06864478 whose registered office is Gyllyngdune Cottage, 41 Melvill Road, Falmouth TR11 4AR and its appointed staff and / or agents.

"Fee" means the entry fee for the Event as set out in the Entry Form.

“National Governing Body” means any national governing body in relation to the Event.

"Participant" means the person named on the Entry Form who will be participating in the Event.

“Parties” means the Event Organiser and the Participant and each shall be a “Party”.

2.      Acceptance of Conditions

2.1    These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing in any official Event material or correspondence prior to the Event (including via email). The Participant shall be deemed to have accepted these Conditions upon completion of the Entry Form.

3.      Participation

3.1    Where a Participant has been asked to declare if they have a valid membership, permit, licence or affiliation to a National Governing Body during the Event entry process and such membership, permit, licence or affiliation offers the Participant a reduction in their Fee or part refund of their Fee the Participant shall on request of the Event Organiser produce appropriate evidence of such membership, permit, licence or affiliation when registering on the day of the Event. In the event that the Participant is unable to produce such evidence the Event Organiser will not offer any reduction or refund in their Fee as applicable and may impose the sanctions detailed in Condition 3.8.

3.2    The Participant is aware of the nature of the Event and the associated risks involved and agrees that he/she is physically capable of competing in the Event and is to be solely responsible for his/her actions and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness that the Participant may suffer as a result of his/her participation in the Event. The Participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw from the Event in accordance with these Conditions.

3.3    The Participant agrees to abide by all applicable rules and regulations including any Code of Conduct and any relevant National Governing Body regulations. The Participant shall not be entitled to a refund of the Fees if he or she is disqualified from the Event as a result of an infringement of these Conditions, Code of Conduct or any relevant National Governing Body rules and regulations.

3.4    The Participant must complete the registration process as specified in the information pack which will be issued in advance of each Event by the Event Organiser.

3.5    Where an Event requires the use of any equipment and / or personal protective clothing it shall be the Participant’s sole responsibility to provide such equipment and / or personal protective clothing which shall be in a good condition in order to comply with the Code of Conduct and / or relevant National Governing Body rules and regulations as appropriate.

3.6    The Event Organiser may introduce cut off times as it sees fit as part of the Event rules, being limits on the time permitted to complete sections of the Event (as initiated by the Event Organiser at its sole discretion) to ensure the safe and proper running of the Event. Participants may be instructed to withdraw from the Event where they fail to complete sections within the specified cut off times.

3.7    The Event Organiser reserves the right at any time to remove Participants from the Event or prevent Participants participating in the Event if it considers such action necessary for safety reasons or to ensure the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other Participants so as to cause his or her removal.

3.8    The Event Organiser reserves the right to impose sanctions as identified in any Code of Conduct which may include time penalties, disqualification from the Event and/or disqualification from associated events or other events that are offered by the Event Organiser.

3.9    While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that personal accident and personal items insurance is his or her sole responsibility.

3.10    The Participant is required to complete all age related information required on the Entry Form and shall ensure that all age limitations are complied with according to the Code of Conduct and National Governing Body rules and regulations of the Event.

3.11    All decisions and rulings by the Event Organiser, its employees and its agents are considered final. Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by stewards, marshals, and safety personnel. The Participant acknowledges and agrees that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times and the overall position.

3.12    These Conditions are personal to the Participant and the Participant may not assign any of its rights or obligations under these Conditions without the prior written consent of the Event Organiser. The Participant represents and warrants that the entry to the Event is personal to the Participant and entry into the Event will not be donated free of charge or otherwise transferred, is not purchased as part of any form of business or commercial activity (save as expressly authorised by the Event Organiser), and in particular, may not be resold or offered for resale whether at a premium or otherwise and may not be used for advertising, use as a prize (including in competitions and sweepstakes), travel packages, or for any other trade purposes. Donation, transfer, resale or attempted resale is grounds for seizure or cancellation of the Participant’s entry into the Event without a refund or other compensation.

3.13    The Participant acknowledges and accepts that circumstances concerning an Event may change from time to time for reasons beyond the Event Organiser’s reasonable control or otherwise, without the Event Organiser incurring any liability and without any rights to withdrawal being accrued by the Participant other than set out in Condition 4 below. The Event Organiser shall use reasonable means to communicate any changes to the Participant as soon as reasonably practicable.

4.      Bookings and Payments

4.1    The Participant must pay the Fee when they enter using the online registration process on or before the Event as specified by the Event Organiser. Fees for Events are subject to periodic review by the Event Organiser.

4.2    The Participant shall not be eligible or entitled to participate in the Event until full payment of the Fee has been received by the Event Organiser. No payment shall be deemed to have been received by the Event Organiser until cleared funds are confirmed.

4.3    The Event Organiser reserves the right at its sole discretion and in extenuating circumstances to accept Entry Forms and Fees after the closing date specified by the Event Organiser and to modify the process for entry to the Event.

4.4    The Participant may not assign his/her entry to another person without the permission of the Event Organiser. Infringement of this Condition compromises the integrity of the Event and linked events and will normally result in disqualification of the Participant and the person to whom his or her entry was assigned from the Event and future events including linked events.

4.5    Participants shall notify the Event Organiser of contact details including their emergency contact details in the Entry Form and inform the Event Organiser of any changes to their personal contact details as soon as possible.

5.      Withdrawal, Cancellations or Alterations

5.1    The Participant will receive a full refund of the Fee if the Event is cancelled with no further liability of the Event Organiser whatsoever arising from such cancellation.

5.2    The Participant acknowledges that places on the Event are limited and payment of the Fee and reservation of the place has an affect on logistics and the subscription for the Event. Accordingly, any Participant withdrawing from an Event shall not be entitled to a refund unless notice of withdrawal is given in accordance with Condition 5.4 prior to the closing date as specified by the Event Organiser and the Event Organiser is able to find a replacement for the Participant by offering their place to another interested individual on the Event waiting list. 

5.3    Should places in any Event be full, interested individuals will be offered the option of joining a waiting list.  If a place then becomes available reasonable care will be taken to contact interested individuals on the waiting list to invite them to register for the Event

5.4    Notice of withdrawal from the Event must be communicated to the Event Organiser by the Participant via the relevant Event email inbox which is accessible via the contacts tab on the Event website.  Withdrawals will not be accepted by telephone.

5.5    The Event Organiser reserves the right to change the time, route, format or cancel parts of the Event due to circumstances beyond its reasonable control at short notice. In these circumstances the Participant will not be entitled to any refund of the Fee and there shall be no further liability of the Event Organiser whatsoever arising from such change.

6.      Limitation of Liability

6.1    The Event Organiser excludes all warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law.

6.2    Nothing in these Conditions shall exclude or limit the liability of the Event Organiser:

6.2.1    for death or personal injury caused by the Event Organiser’s negligence;

6.2.2    for fraud or fraudulent misrepresentation; or

6.2.3    for any other liability which cannot be restricted by law.

6.3    Subject to Condition 6.2 the Event Organiser shall under no circumstances whatsoever be liable to the Participant whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any damage, losses, actions, claims, demands, proceedings, costs, charges, expenses or any indirect or consequential loss arising under or in connection with the Event.

6.4    The Event Organiser shall not be liable for any actions of any spectators or other third parties.

6.5    If during an Event the Participant uses a replacement bicycle or other equipment provided by a third party including but not limited to that supplied by a sponsor of an Event, the Participant shall enter into a contractual agreement in respect of the use of such replacement bicycle or equipment at the request of the third party. For the avoidance of doubt and subject to Condition 6.2, the Event Organiser shall not be liable to the Participant whether in contract, tort (including negligence), breach of statutory duty, or otherwise, for any damage, losses, actions, claims, demands, proceedings, costs, charges, expenses or any indirect or consequential loss arising from or in connection with the use of such replacement bicycle or equipment.

7.      Publicity and Results

7.1    The Participant consents to the Event Organiser taking photographs or video footage at the Event. Photographs and video footage will be used by the Event Organiser for promotional purposes and may include printed documents or media, editorial coverage, advertising press and use on the internet. Participants who do not wish for their images to be used in such ways must inform the Event Organiser prior to the Event.

7.2    Any film, photographs (by camera or mobile phone), or any other recording of moving or still picture, and all intellectual property in connection therewith (including but not limited to copyright) shall remain the property of the Event Organiser, and where such intellectual property does not automatically vest in the Event Organiser, these Conditions shall constitute a legally binding assignment thereof and/or the Participant shall sign all reasonable documentation required to give affect thereto.

7.3    The Event Organiser will use best endeavours to provide an Event finish time for the Participant however it cannot be held responsible for any technical issues which prevent the provision of such information to the Participant.

8.      General

8.1    All Participant information shall be processed in accordance with the Data Protection Act 1998.

8.2    These Conditions (and the documents referred to in them) constitute the entire agreement and understanding of the Parties and supersede any previous agreement between the Parties relating to the Event.

8.3    Nothing in these Conditions shall constitute or be deemed to constitute a partnership between the Parties hereto or constitute or be deemed to constitute either Party as agent of the other for any purpose whatsoever and neither Party shall have authority or power to bind the other or to contract in the name of the other in any way or for any purpose.

8.4    No waiver by either Party of a breach or a default hereunder shall be effective unless in writing and signed by both Parties and any such waiver shall not be deemed to be a waiver of any subsequent breach or default of the same or similar nature.

8.5    To the extent permitted by law all provisions of these Conditions shall be severable and no provision shall be affected by the invalidity or unenforceability of any other provision.

8.6    The Event Organiser reserves the right to amend these Conditions and the Code of Conduct from time to time.

8.7    These Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English Courts.

British Cycling Non-Competitive Events Guidelines

As we are working in partnership with British Cycling for the Cornwall Coastal Classic, we ask that you observe and adhere to the rules, regulations and guidelines set out by British Cycling for sportive organisers and participants. (Download pdf)

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